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How to secure a venue for an event

Our Best Security Tips To Minimize Your Risk

More than just hiring security guards for your event and positioning them across your event venue is required for a proper security plan that will mitigate risk and reduce vulnerabilities. A security plan necessitates cooperation and communication between all organising partners to facilitate a safe and secure environment for all event guests.

By using the necessary security procedures, you can guarantee the security of your personnel and visitors as well as stop damage to the venue and its surrounding property.

The value of security guards during events cannot be overstated. Event security guards will keep you protected in case of:

  • A guest gets injured and required medical attention. Door Supervisors are first aid trained

  • Property damage

  • Controlling numbers of people and crowds

  • Guests or uninvited persons causing trouble

  • Unexpected circumstances

Because of this, you must prepare your security strategy at the same time as your other plans. Depending on the size, scope, location, and nature of the event you're arranging, you'll require different kinds of protection.

1. Know your event space and its vulnerabilities

You should be aware of the venue's porousness. Any opening that could be accessed without utilising actual entrance points is referred to as porous. This might be an exterior window that can be opened or a back entrance for personnel.

Make sure everyone on staff is aware of each entry point to the venue. To provide the team with a visual knowledge, it is simple and beneficial to create a diagram that you can share.

Decide where the event perimeter starts and finishes if the location is outdoors. Barricades and temporary fencing can be useful.

2. Understand your attendees risks

Are there any attendees or visitors who might be dangerous? Of course, you can't check the history of every ticket purchaser. But you should be aware of such hazards.

For instance, the possibility of protestors or attendance looking to provoke a scene may increase if a guest speaker represents a business with a contentious past.

Be wary of attendees who buy a lot of event tickets. This could be a protester buying tickets for other people who will be disrupting the event.

3. Crowd management

The likelihood that something may go wrong increases with the size of the gathering. Staff members must feel confident in their ability to exercise authority when necessary and manage large gatherings.

In order to manage crowds, the security personnel may need to take the following actions:

- If visitors are obstructing fire exits as them to move along

- Keep an eye on the queue to maintain order and stop guests from cutting. (Using stanchions, cones, or yellow tape is quite helpful in this situation.)

- Make sure event guests don't wander into VIP or staff-only areas

It's crucial to make sure the venue's capacity is never exceeded by the number of attendees. Keep track of total personnel counts, including security and support staff. The venue administrator may penalise you for exceeding capacity.

4. Assess the potential unlikely events

It's awful that we even have to bring this up, but it's the truth. Armed security officers are advised for larger events because massive crowds make an easy and vulnerable target.

Additionally, all visitors' baggage should be inspected. A trained security crew will search for weapons or objects that can be made into weapons.

Before your event, make it known that all personal luggage will be checked to ensure the security of the attendees. A list of prohibited contraband goods that will not be permitted inside the event should also be included. All weapons and specific chemical substances fall under this category.

Staff members should be on the lookout for any strange behaviour in addition to performing body scans and bag checks. Examples of strange behaviour that staff members need to be aware of include:

  • Continuously glaring at the workers

  • Not participating in event activities or pretending to be interested

  • inspecting the arrangement of the venue

  • Monitoring for suspicious activity should also take place in the immediate vicinity of the venue exterior. Since bags won’t be checked until entry, perpetrators may find opportunities right outside the venue where attendees gather to register.

5. Radio Hire for Event Security

Your staff needs to communicate frequently. Ensure that every employee has a two way radio.

Make sure the security detail you employ has open lines of communication with your own team. Employees of the company and outside security personnel frequently don't communicate. The former should notify the security personnel of any questionable conduct and avoid physical altercations.

Pro tip: Creating a diagram of the event in advance can be a wonderful approach to provide your personnel a visual representation of the security setup. Do you have a detailed event security plan? Event security is critical to success

Return on investments from events is significant for organisers, businesses, and venues. However, there is always a chance that something disastrous will happen at any live public event.

You and your team must be equipped to act quickly when necessary. Everyone leaves a joyful event if it is well-run and safe.

All proprietors of venues consider the need to make their space secure even when they aren't there.

Visible Security Presence

All of your customers will feel more at ease and any unwanted attention will be discouraged by your presence and ability to demonstrate how secure the location is. Keep your security staff and yourself visible as you move about the space. Be careful and observant at all times. A skilled security guard always begins by acting as a visible deterrent.

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